Procurement Administrator

• The Procurement Administrator is responsible for the efficient management of day-to-day procurement administrative functions, ensuring adherence to Company’s policies and procedures. The role holder collaborates with various departments, vendors, and end-users to facilitate the timely supply of goods and services and support the organization’s procurement activities.

• Ensure that day-to-day procurement administrative functions are carried out efficiently and in compliance with Company’s policies and procedures.
• Facilitate the procurement and delivery of requested goods and services to the respective departments of the Company.
• Develop and execute administrative processes to support procurement activities effectively.
• Assist in the coordination of received tenders, collaborating with relevant parties for the evaluation of tenders based on technical and commercial parameters.
• Collaborate with the Management of Procurement Administration in assembling project teams or committees after accepting tenders to liaise with suppliers/vendors for service delivery.
• Manage service level agreements (SLAs) with contractors, vendors, and suppliers to ensure the provision of high-quality services and adherence to agreed-upon terms.
• Analyze contractual terms and submit preliminary commercial risk assessment reports to the Manager of Procurement Administration.
• Oversee various office operations and procedures, including correspondence flow, supply requisitions, office reception, and building maintenance.
• Establish uniform correspondence procedures and practices to streamline administrative processes.
• Coordinate with vendors regarding planned procurement orders, review vendor claims for accuracy, and ensure the receipt of purchase orders.
• Collaborate with the Finance team regarding invoices and payments, ensuring their timely submission in accordance with established timelines.
• Recommend training and development interventions for team members to build their capabilities.
• Contribute to the identification of opportunities for the continuous improvement of systems, processes and practices to increase productivity and operational efficiency.
• Implement all relevant Department’s policies, processes, procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Contribute to the preparation of timely and accurate reports to meet departmental requirements, policies and standards.

• Bachelor’s degree in supply chain management, Business Administration, or equivalent from a recognized and accredited university is required.
• Master’s degree in supply chain management, Business Administration, or equivalent from a recognized and accredited university is preferred.
• Demonstrated proficiency in oral and written English.
• 0-3 years’ experience in a similar role.

DHL