Contracts and Claim Manager

• Acquire an in-depth understanding of the Project Area’s main subcontract, Main contract with Employer and the major subcontracts of the interfacing parties.
• Implement Project Area’s main subcontract ensuring compliance with commercial practices and post contracts awards process.
• Prepare Contract Review Matrix of the Project Area’s main subcontract, including a gap assessment of the Project’s obligations to its Employer, and the highlight the commercial/contractual impact of any failure to achieve these obligations.
• Monitor performance of the Project Area’s main subcontract, ensure compliance with the contract’s terms and conditions, and manage potential contract defaults.
• Review contract specifications, works with Stakeholders (PM/PD) to identify risks or gaps in the Project Plan and support PM in the development and implementation of Risk Management Plan
• Identify commercial risks and opportunities, establish strategic objectives and maintain a plan to achieve the target projected cost and schedule.
• Maintain good relations, facilitate exchange of information between company, contractors and internal stakeholders to assure alignment of strategic objectives.
• Develop, negotiate, and manage all commercial agreements/contracts to mitigate risk and optimise opportunities.
• Work closely with the Project’s QS function, to periodically re-measure subcontractor’s works and leverage the data to; validate applications for payment, trend cost to completion, quantify Project Area’s entitlements to recover cost and or claims.
• Review application for payment and ensure compliance with the requirements of the conditions of the Project Area’s main subcontract.
• Prepare and negotiate contract amendments and deeds of variations to the Project’s main subcontract, as required.
• Mitigate project expenses without compromising quality.
• Comply with Liens and Limits of Authority.
• Provide forward impact analyses and budgetary reporting internally and externally.
• Lead and ensure the effective collation of data and information, provide analyses and reporting in a timely and periodic manner.
• Analyze monthly progress situations against previous forecasts to understand trends.
• Support the Project Manager in analysis and decision-making regarding critical milestones and invoicing.
• Prepare feasibility studies with recommendations on cost-effective measures.
• Proactively manage and enact the change control process to agreed quality and timescales in order to maximise the commercial and operational benefit to the Program
• Ensure that agreed contractual milestones are maintained, provide ample notice to the main Functions if there is a risk of delay so that timely recovery strategies can be devised.
• Maintain commercial tools such as key bidding documents and Proposal templates post award updated and logically structured so that they are readily available when required
• Be an active member in the cross-functional project team, liaising with Engineering, Procurement, Quantity Surveyors, Construction, Quality, Commissioning, Operations and other Functions; identify potential areas of concern, brief the cross-functions on contractual obligations and resolve areas of concern before they escalate.
• Interface with Finance department to develop best financial metrics in relation to bonds, hedging, payment and bank guarantees.
• Follow and comply with Company, Project and Project Controls Department procedures and techniques, recommend updates or opportunities to improve commercial management
• Ensure good practice and strict controls are implemented in relation to change orders, variations, claims, etc. (including the assessment of fee claims and advising on dispute resolution)

Bayt