Executive Assistant
Kroll
- Riyadh
- Permanent
- Full-time
- Manage executive's calendar, including scheduling invites across multiple time zones and prioritizing sensitive matters.
- Provide administrative assistance, such as writing and editing e-mails, meeting notes, drafting memos, and preparing communications on the executive's behalf.
- Discretely handle sensitive and confidential correspondences, spreadsheets, presentations, Org charts and updating of reports.
- Organize meetings, including scheduling, sending reminders, securing equipment and office supplies, organizing catering and incoming visitors when necessary.
- Compile and process expense reports.
- Coordinate travel arrangements.
- Point person for visitor and guest logistics such as clearing visitors with building security, office space, and other basic administrative tasks as requested.
- General office responsibilities including logging and distributing mail/ FedEx/UPS packages, ordering and maintaining office supplies, booking conference rooms and arranging meetings, ordering meeting lunches, and other tasks as requested
- Participate in and/or lead special projects as assigned.
- Minimum 3-5 years previous experience in an administrative assistant or executive assistant role.
- Fast thinking, proactive and confident working unsupervised using own initiative
- Strong attention to detail and high levels of integrity
- Excellent attention to detail
- Advanced knowledge and proficiency in Microsoft Word, Outlook including calendar management, Excel, PowerPoint and Visio preferred
- Excellent communication skills (listening, verbal, written, and presentation) are required. Interpersonal skills are essential to adapt in a rapidly changing environment.
- Must demonstrate the ability to work effectively with Senior Management and colleagues at all levels of company.
- Ability to accept direction and additional responsibilities from managers and/or staff supervisor
- Excellent organizational and time management skills; Ability to organize and prioritize multiple and moderately complex tasks in a deadline-driven environment.
- Proven organizational skills with the ability to prioritize heavy workloads and remain calm under pressure
- Overtime hours as necessary.