Accountant
Chalhoub Group
- Saudi Arabia
- Permanent
- Full-time
- Organizational
- Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
- Operational:
- Implement activities under close supervision
- Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
- Accounts Payable
- Check the completeness of all documentation provided by document controller/accounting desk control
- Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant
- Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be
- Escalate all reconciling items as per the escalation matrix
- Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
- Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers
- Responsible for allocation of all prepayments made to assigned suppliers
- Responsible for working on AP aging particularly items/suppliers which are overdue
- Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant
- Participate and support the implementation and maintenance of the Oracle ERP
- Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant - Non-Allied Goods P2P
- Prepare/update travel expense forms
- Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
- Prepare the trip reimbursement summary and input all travel expenses in EBS - Oracle
- Assist in corporate credit cards management in coordination with Financial Analysts
- Update employees accounts for all expenses every month and forward employees statement to payroll team
- Circulate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll team
- Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
- Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
- Coordinate with MDM team for the creation of new employee segments in EBS
- Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant
- Receive and process HR requests for advances, and forward for approval
- Reconcile advances and expenses booked on monthly basis
- Sales & Collection, Rents and Reporting:
- Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
- Identify discrepancies in expected cash collection and actual cash deposited in the bank by Trans Guard
- Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
- Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant - Retail Accounting for review
- Prepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
- Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
- Prepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger
- Prepare and submit to the Chief Accountant - Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
- Statement of Financial Position monitoring for bank and tender accounts
- Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
- Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
- Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
- Provide all the documents required by auditors at any time
- Accounts Receivable:
- Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
- Reconcile records with third party customers
- Send statement of accounts to third party customers
- Send collection follow-ups to all customers
- Liaise with commercial team regarding collection issues
- Prepare monthly aging of receivables
- Prepare audit requirements under Inter-company scope
- Verify the accuracy of invoices and other accounting documents and records
- Intercompany:
- Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
- Book invoices from Intercompany suppliers
- Raise recharge invoices to Intercompany
- Reconcile records with inter-company customers and suppliers
- Prepare and update records for checks' requests and invoices for payment to Inter-companies
- Prepare audit requirements under Inter-company scope
- Treasury, Payments and Fixed Assets:
- Compile data and prepare a variety of reports as requested
- Allocate payments in oracle and raise online bank transfers
- Prepare and update records for checks' requests and invoices for payment
- Coordinate with suppliers for the allocation of payments to their records
- File payment vouchers properly for future retrieval purposes
- Prepare daily cash position update and release payments based on availability of funds
- Assist in performing monthly bank reconciliations
- Enter data into computer system using defined computer programs (Oracle)
- Verify the accuracy of invoices and other accounting documents and records
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)
- Fluency in English Language
- 1-3 years of experience in accounting
- Bachelor degree of accounting or any related field