HR Operations Supervisor

• Full responsibility for on boarding and orientation process.
• Prepare employment contract of selected candidates.
• Initiate and monitor pre-employment screening of selected candidates.
• Communicate visa requirements to new expat employees upon acceptance of offer.
• Coordinate visa application with PRO upon receipt of complete requirements.
• Upon receipt of visa, communicate and confirm joining date of new employee to respective manager.
• Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up, orientation book.
• Request settling in-allowance and accommodation payment for new employee (if applicable).

• Communicate exit process to employee upon receipt of resignation letter.
• Send clearance form to service delivery departments for terminated employees not serving notice period upon receipt of termination letter.
• Coordinate with PRO for cancellation/transfer of visa of leaving employees.
• Request release of final payment once clearance of leaving employee is confirmed.
• Follow-up new visa for employees staying and transferring to other Richemont companies.
• Prepare draft calculation of final settlement for payroll processing.
• Prepare EOSB documents.
• Prepare Service/Experience Certificate
• Prepare the Off-boarding Checklist and ensure the clearance is completed before the departure.

• Addition and deletion of Life insurance for employees and Health insurance for employee and family.
• Act as focal point of contact for all insurance companies.

• Prepare file for KSA Pension Fund payment to be sent to Finance for payment processing.
• Request payment transfer to Finance for Saudi /GCC Pension Funds.
• Support in periodical testing of EOSB and Finance accruals.

• Full responsibility for payroll first level review and payroll run.
• Prepare employee file checklist of new joiners for payroll.
• Provide list of employees eligible for annual ticket payment every month for payroll processing.
• Date Quality on monthly basis

• Upload announcement on Reach, such as birthdays, promotions, news, changes, staff sales, etc.

• Prepare requested employee letters.
• Prepare and maintain HR employee files in both shared folder as SAP System.
• Check and process staff purchase submitted by employees.
• Send probation forms to managers to be completed for new employees. ( HRBP)
• Maintain Employee Visa and Work Permit List. (GR)
• Respond to employees' inquiries regarding policies, procedures and programs.
• Ad hoc requests from HR team.

• Recommend new approaches, policies and procedures to promote HR best practices
• Propose key business process improvement initiatives to reduce time spent on transactional HR activities

• Bachelor's degree in Human Resources, Business Administration or related field
• CIPD, PHR, SPHR certification is a plus

• Fluency in both Arabic and English
• Saudi national as per Saudi labor law
• Previous experience as HR generalist
• Proficient in Microsoft tools
• Experience in SAP HR &Workday is a plus

• 5+ years of experience in HR Operations, preferably in HR Operations, Employee services and Payroll or similar role.
• Solid understanding of retail business requirements
• Strong knowledge of HR best practices, employment laws and regulations
• Strong knowledge in competency based recruiting
• Excellent communication, interpersonal, and leadership skills and time Management, detail oriented.

• Strong business acumen
• Positive Attitude
• Effective team player
• Ability to work under pressure
• Strong problem solving skills
• Ability to build strong relationships with business leaders and employees
• Strong analytical and problem-solving skills
• Ability to work independently and in a team environment
• Demonstrated ability to handle confidential and sensitive information

• 1 HR Executive - FTE
• 1 PRO - FTE
• 1 HR Intern
• 1 HR Temp

Richemont