Admin Assistant
Dr.Soliman Fakeeh Hospital
- Jeddah, Makkah
- Permanent
- Full-time
2. Develops and maintains electronic and paper filing systems. Ensures files and folders are clearly and accurately labeled and dated for ease of access. Retains or deletes data according to the requirements of the data retention policy
3. Follows up with departments’ managers on strategic goals regularly on monthly basis
4. Utilizes multiple Office Applications effectively and efficiently
5. Answers telephone, meets and greets visitors and arranges access based on scheduled appointments
6. Takes minutes and meeting attendance as requested. Ensures minutes are finalized, approved and distributed in a timely manner
7. Prepares required departmental reports, prepares and maintains databases relevant to area of assignment
8. Receives and distributes incoming mail and ensures ongoing distribution and return as needed in a timely manner
9. Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy
10. Prepares photocopies of documents as needed
11. Requests Office Supplies as needed
12. If assigned to the secretarial pool: provides utilizes a range of clerical skills to produce a range of documents, type reports, prepare spreadsheets and databases, assist with PowerPoint Presentation development, prepare graphs and keep minutes of assigned meetings
13. Maintains a comprehensive filing system of all assigned work
14. Acts as a courier to deliver papers and reports to concerned departments
15. Maintains the tidiness of the Office Environment ensuring filing cabinets are neat and organized and that hard copy data is retained or deleted as per the data retention policy
16. Enters maintenance requests and e-purchase requests as needed
17. Ensures that all incoming and outgoing communication is received and distributed to the appropriate individual
18. Demonstrates compassionate communication skills while providing support and care to the patients, as “the patient is the center of our care”Qualifications Education: Degree in Administration or related field preferred
Experience: 2 years in an administrative assistant position
Language: Excellent command of verbal and written English
Skills: Computer Skills